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Bookkeeper | Job ID: Job #1535

Location: Lakewood, New Jersey Date Posted: July 7, 2023 Category: Finance and Accounting

The Accountant independently manages the accounts payable, accounts receivable and cash banking function for the Company. The duties will also include special analysis and transactional projects assigned by the controller. This role requires a strong attention to detail, an understanding of computer system basedA/R and A/P transaction flow and standardized reporting. 


Major Duties and Responsibilities:

1. Manage Accounts Payable

The accountant is responsible to receive incoming invoices and validate the accuracy of the bill through independent verification and working with department managers to ensure all the details are accurate and that the invoice should be paid in a timely manner. These invoices are then scanned into an image management system and processed in the ERP system (Netsuite) to register and pay the specified amount. An understanding of computerized financial systems is essential.

2. Processing Inbound payments 

Inbound payments are received and processed into the ERP system on a daily basis to ensure accuracy. The accountant is solely responsible for the efficient and accurate processing of checks, ACH payments and wires that may be received by the Company. 

3. Manage Accounts Receivable

The accountant is responsible to contact accounts whose receivable balance is outstanding more than the agreed payment terms. The accountant communicates issues to department managers for resolution and advises management when payment are delayed. Aged accounts receivable reports are produced and managed by the accountant.

4. Banking Management

The accountant is responsible for issuing all electronic payments and processing inbound receipts and adjustments. The account also will manage the bank reconciliation function for selected payment providers each day.

5. Maintain Cash Balance Reporting 

The accountant prepares a cash management report weekly to indicate the balance in each account, the future cash payments required and any transfers between accounts. Additionally, the accountant manages the credit card spending limits to ensure the maximum discounts are achieved. Respond to Customer Reviews and Inquiries

6. General Projects

The account will be assigned auditing, transactional and analytical projects from time to time by the controller and this work with be performed in addition to the routine daily tasks.

Minor Duties and Responsibilities

 Actively contribute to the efficiency of the accounting department

 Provide feedback on financial issues as they occur.

 Maintain the target balance of financial accounts.

Qualifications for the Job

 2 years of experience managing A/P and A/R functions in an automated computer system

 Working knowledge of financial systems and general office technology

 Excellent excel skills and attention to detail.

 Experience communicating with customers.

Key Competencies

 Detail oriented, numerical aptitude and understanding of A/P, A/R

 Problem solving ability, forensic analysis

 Understanding of integrated computer systems

 Verbal and written communication 

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